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Frequently Asked Questions
Meeting Room
Please select the question you are interested in to read our response, alternatively scroll down to the bottom of this page to view all questions. If the question you have is not listed here, please feel free to contact us using the link at the top left of this page.
- What is a meeting room?
- How long can i book it for ?
- Why would i need a meeting room ?
- What discounts could i receive?
- How can a meeting room help my business?
- What is included in the price?
- What additional services can i use?
- How much notice is required for a booking ?
- How much notice is required to cancel ?
What is a Meeting Room?
A meeting room, is a designated communal office space which may be hired by companies for any given period of time. This meeting room normally offers access to communal facilities such as access to reception and its additional services, tea and coffee making facilities, public bathrooms and tables and chairs for use during the time the meeting rom has been booked for. Your meeting room booking may allow you to request different types of set up depending on the nature of your meeting, i.e. interview set up, conference style, theatre style, classroom style etc.
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How long can i book it for?
The meeting room may be booked for any available period of time providing notice has been given, your account is up to date and you have satisfied the deposit required for holding the dates you require. Bookings are allocated by sessions, we allow a number of flexible options starting from just half an hour to a whole day.
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Why would i need a meeting room?
Most companies use the meeting room to portray a better image of their company or as an overflow to their existing office whether that be at home or in the business centre, when you hire the meeting room there is no indication that this is not in fact your office and is a large comfortable space perfect for greeting clients and holding group sessions.Go back to the top
What discounts could i receive?
Discounts may be offered for companies who make frequent bookings and or would like to make block bookings. Other instances where a discount may be offered might be while the company in question is waiting for a larger office space to become available in the building and so requires more workable space. All discounts are personal to company they have been offered to and are to the discretion of the proprietors.
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How can a meeting room help my business?
Most of our clients tend to be small to medium businesses looking to save money on expensive shop premises / offices and costly staff. We offer a wide range of services to compliment your meeting room booking, even saving you money on costly equipment by offering copy and fax services, where you only pay for what you use, saving you costly maintenance bills and consumable costs. This allows you to work from home if you wish at any other time and only ever hire the meeting room when meeting clients or contractors etc.
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What is included in the price?
Our base fees cover the cost of hiring the meeting room and allows you to use the telephones is required during the time of your booking, reception support is also offered and reception may be used as a waiting room for your visitors within reason. Your usage of electricity and central heating, reception and use of the communal kitchen and facilities. Upon booking the meeting room you will be asked to secure your booking with a returnable deposit, this deposit is to cover any instances of cancellation without due notice and also to cover any dilapidation that may occur in the meeting room during your booking. Providing there is no need to counter set this deposit against anything you deposit will be returned to you and deducted form your total bill due for the booking. Additional fees incurred are per item fees which you may choose to take advantage of such as broadband, photocopying, faxing, scanning and telephone charges etc.
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What additional services can i use?
We provide a number of services to businesses using our meeting room such as our central fax machine and photocopying, franking,scanning, telephone usage etc. We charge only for what you use and this is charged along with your monthly bill if you are an existing client or will be charged on the day if you are a new client.
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How much notice is required for a booking?
We normally require a minimum of 48 hours for a booking to be allocated, this allows us time to ensure we have the correct equipment, the room has been cleaned and set up up to your requirements. This also tends to guarantee that there is a greater possibility that the date you require will be available. We do however allow last minute booking periods of half an hour and one hour. The slots are not always guaranteed and may only be used if no other booking is received for that day or a booking has failed to attend.
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How much notice is required to cancel
All bookings must be terminated a minimum of 48 hours before your booking in order for the security deposit to be returned. Last minute bookings may not be cancelled and will be charged to your next invoice or on the day.
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